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File #: 24-0228    Version: 1
Type: Agenda Item Status: Adopted
File created: 3/20/2024 In control: Procurement Committee
On agenda: 4/4/2024 Final action: 4/4/2024
Title: Issue purchase order to Carahsoft Technology Corporation for Smartsheet Software License Renewal, in an amount not to exceed $23,442.40, Account 101-27000-612820, Requisition 1616800

TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Issue purchase order to Carahsoft Technology Corporation for Smartsheet Software License Renewal, in an amount not to exceed $23,442.40, Account 101-27000-612820, Requisition 1616800

Body

 

Dear Sir:

 

Authorization is requested to issue a purchase order to Carahsoft Technology Corporation for Smartsheet software license renewal under General Services Administration (GSA) Joint Purchasing Contract 47QSWA18D008F.  The term of this purchase order is June 18, 2024 through June 17, 2025.

 

The District uses Smartsheet to manage various tasks and projects.  Renewal of software licenses will ensure continued use of the software and will provide software updates and upgrades.

 

The District has the ability to participate in GSA contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq.  47QSWA18D008F is a GSA Multiple Award Schedule (MAS) which offers a wide range of software and accompanying services through licensing agreements.  The GSA currently has a competitively bid contract with Carahsoft Technology Corporation for the purchase of annual Smartsheet software maintenance.  Carahsoft Technology Corporation’s GSA Schedule 47QSWA18D008F term is August 22, 2018 through August 21, 2028.

 

Carahsoft Technology Corporation, the sole source of supply under GSA Contract 47QSWA18D008F, has submitted prices for the products required.  Inasmuch as Carahsoft Technology Corporation is the only source of supply for Smartsheet software renewal, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.

 

Carahsoft Technology Corporation is registered and in good standing with the State of Illinois.

 

The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.

 

The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.

 

In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Carahsoft Technology Corporation in an amount not to exceed $23,442.40.

 

Funds are available in Account 101-27000-612820.

 

Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:tw

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2024