TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to CDW Government LLC, for License Renewal of Bluebeam Software, in an amount not to exceed $11,147.44, Account 101-27000-612820, Requisition 1616549
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC for License Renewal of Bluebeam software. This purchase order will begin on April 4, 2024 and expire on April 24, 2025.
The Engineering Department uses Bluebeam software to streamline the review process for electronic Watershed Management Ordinance permit applications and plans. It is also used for electronic review of submittals for the District’s construction projects when the file sizes of such submittals exceed the capacity of eBuilder’s plan review software. Renewal of the software maintenance is required to continue the use of the software and to receive updates.
On February 22, 2012, The City of Chicago advertised a Request for Proposal (RFP) for “Computer Hardware, Software Peripherals and Related Maintenance and Installation Services” in collaboration with Cook County. Multiple responses were received by the proposal due date of June 6, 2012. CDW Government LLC was awarded the three-year contract effective October 1, 2014, with an option to extend the contract for two additional one-year terms. On September 28, 2017, the City of Chicago contract was extended to September 30, 2019. On September 24, 2019, the City of Chicago Contract was extended to September 30, 2021. On April 13, 2021, the City of Chicago Contract was extended to September 30, 2022. On June 1, 2022, the City of Chicago Contract was extended to September 30, 2023. On August 15, 2023, the City of Chicago Contract was extended to September 30, 2024. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for the Bluebeam software for this period per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for Bluebeam software under this agreement, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $11,147.44.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2024