TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Interpersonal Frequency LLC for post-website go-live support services in an amount not to exceed $12,790.00, Account 101-27000-612430, Requisition 1616898
Body
Dear Sir:
Authorization is requested to issue a purchase order to Interpersonal Frequency LLC that will allow payment to be made to the vendor for post-website launch support services provided during November 28, 2023, through January 31, 2024.
An agreement, in the amount of $300,000.00, was approved on January 20, 2022, and expected to end on December 31, 2022. This agreement was later extended to December 31, 2023, and increased in the amount of $100,100.00. This extension was necessary to take the final prototype and review phases of the website design into the development and final launch stages in November 2023.
The post go-live website support ensured website functionality in a working production state and ensured a smooth transition from the vendor development platform. This support was invoiced after the project closeout. A conforming purchase order is required to ensure that this balance can be paid to Interpersonal Frequency LLC. The agreement with Interpersonal Frequency LLC has expired and no further invoices are expected.
Interpersonal Frequency LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not required due to the specialized nature of the services required.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Interpersonal Frequency LLC in an amount not to exceed $12,790.00.
Funds are available in Account 101-27000-612430.
Requested, Sean T. Kelly, Director of Information Technology, SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2024