TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Tungsten Automation Corporation (formerly Kofax, Inc) to provide services to upgrade the existing Tungsten ReadSoft Solution in an amount not to exceed $65,443.00, Account 101-40000-612430, Requisition 1614825
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Tungsten Automation Corporation (formerly Kofax, Inc) to provide software configuration work to upgrade the Tungsten Process Director for AP, Tungsten Process Director Web Application, and Tungsten ReadSoft Invoices to the highest available versions at the time of the upgrade. The cost to upgrade is $65,443.00.
The upgrade is needed to continue providing automated workflow and electronic processing of vendor invoices to various District locations. The services include software upgrades, transports and installation files, testing, consulting and system configuration modifications as necessary to complete the upgrade.
Tungsten Automation Corporation (formerly Kofax, Inc) is the sole-service provider for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Tungsten Automation Corporation (formerly Kofax, Inc) is registered and in good standing with the State of Illinois.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order and enter into an agreement with Tungsten Automation Corporation (formerly Kofax, Inc) in an amount not to exceed $65,443.00.
Funds for the 2024 expenditure, in the amount of $65,443.00 are available in Account 101-40000-612430.
Requested, Jacqueline Torres, Clerk/Director of Finance, JT:AD:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2024