TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order to Graybar Electric Company, Inc., to Furnish and Deliver Four Digital Power Meters to the Stickney Water Reclamation Plant, in an amount of $19,479.96, from an amount of $19,479.96, to an amount not to exceed $0.00, Account 101-69000-623070, Purchase Order 3122356
Body
Dear Sir:
On January 24, 2023, the Director of Procurement and Materials Management issued a purchase order to Graybar Electric Company, Inc., to furnish and deliver four digital power meters to the Stickney Water Reclamation Plant, in an amount not to exceed $19,479.96. The purchase order expired on December 31, 2023.
There have been no prior change orders.
Original PO Amount $19,479.96
Date of PO Issuance 1/24/2023
Cumulative Change Orders (3/21/2024) $0.00
% Change of Original PO Value 0.0%
Current PO Value $19,479.96
Requested Increase or Decrease ($19,479.96)
New PO Value $0.00
% Change of Current PO Value -100.0%
% Change of Original PO Value -100.0%
A decrease in purchase order value is being requested to close the purchase order due to the vendor not being able to provide the equipment. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease purchase order 3122356, in an amount of $19,479.96 (100.0% of the current purchase order value), from an amount of $19,479.96, to an amount not to exceed $0.00.
Funds will be restored to Account 101-69000-623070.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for April 4, 2024