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File #: 24-0247    Version: 1
Type: Agenda Item Status: Adopted
File created: 3/22/2024 In control: Procurement Committee
On agenda: 4/4/2024 Final action: 4/4/2024
Title: Authority to increase Contract 21-617-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, to L&S Electric, Inc., in an amount of $35,481.60, from an amount of $197,120.00, to an amount not to exceed $232,601.60, Accounts 101-67000, 68000, 69000-612650, Purchase Order 3114918
Attachments: 1. Change Order Log - Purchase Order 3114918

TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to increase Contract 21-617-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, to L&S Electric, Inc., in an amount of $35,481.60, from an amount of $197,120.00, to an amount not to exceed $232,601.60, Accounts 101-67000, 68000, 69000-612650, Purchase Order 3114918

Body

 

Dear Sir:

 

On July 15, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 21-617-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, to L&S Electric, Inc., in an amount not to exceed $197,120.00. The contract will expire on September 1, 2024.

 

There have been no prior change orders.

 

Original Contract Amount                                                               $197,120.00

Date of Board Approval                                                               7/15/2021

Cumulative Change Order Value (3/21/2024)                     $0.00

% Change of Original Contract Value                                                               0.0%

Current Contract Value                                                               $197,120.00

Requested Increase or Decrease                                                               $35,481.60

New Contract Value                                                               $232,601.60

% Change of Current Contract Value                                                               18.0%

% Change of Original Contract Value                                                               18.0%

 

The need for small motor repairs has been greater than anticipated. The additional funds will be used to refurbish two DC motors. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-617-11, in an amount of $35,481.60 (approximately 18.0% of the current contract value), from an amount of $197,120.00, to an amount not to exceed $232,601.60.

 

Funds are available in Account 101-69000-612650.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2024