TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-053-11, Furnish and Deliver Lamps & Emergency Lighting to Various Locations for a One (1) Year Period, estimated cost $70,000.00, Account 101-20000-623070, 623110
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver lamps and emergency lighting to various locations for a one (1) year period, beginning approximately August 1, 2024 and ending July 31, 2025.
The purpose of this contract is to furnish and deliver lamps and emergency lighting to the District’s storerooms to maintain sufficient inventory levels, which are required for the day-to-day operational needs of the District.
The estimated cost for this contract is as follows:
Group A- Lamps: $37,000.00
Group B - Emergency Lights: $33,000.00
TOTAL: $70,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
The tentative schedule for this contract is as follows:
Advertise April 17, 2024
Bid Opening May 7, 2024
Award June 20, 2024
Completion July 31, 2025
Funds are available in Account 101-20000-623070, 623110.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-053-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS: ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2024