TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 24-622-11 Furnish and Deliver Miscellaneous Electrical and Mechanical Equipment to Various Locations, to Integrated Power System, LLC (Items 1,2,6,7,8, and 9), in an amount not to exceed $658,507.00; to Affiliated Steam Equipment Co. dba Affiliated Steam and Hot Water (Items 5,11,12, and 14), in an amount not to exceed $203,176.38; to Industrial Electric Supply, Inc. (Item 10), in an amount not to exceed $166,099.20; and to Gunn & Pegelow, Inc. (Item 13) in an amount not to exceed $64,300.00, Accounts 101-67000/68000/69000-623270/634650/623070/623090, Requisitions 1603038, 1602122, 1601847, 1603221, 1603222, 1603297, 1605032, and 1605026 (As Revised)
Body
Dear Sir:
On October 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-622-11, Furnish and Deliver Miscellaneous Electrical and Mechanical Equipment to Various Locations.
In response to a public advertisement of December 6, 2023, a bid opening was held on January 23, 2024. The bid tabulation for this contract is attached.
Integrated Power System, LLC (Integrated), the lowest responsible bidder for Items 1,2,6,7,8, and 9, is proposing to perform the contract in accordance with the specifications. The estimated cost for those items of this contract was $865,000.00, placing their bid of $658,507.00 approximately 23.9 percent below the estimate.
Affiliated Steam Equipment Co. dba Affiliated Steam and Hot Water (Affiliated Steam), the lowest responsible bidder for Items 5,11,12, and 14, is proposing to perform the contract in accordance with the specifications. The estimated cost for those items of this contract was $225,000.00, placing their bid of $203,176.38 approximately 9.7 percent below the estimate.
Industrial Electric Supply, Inc. (Industrial Electric), the lowest responsible bidder for Item 10, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 10 was $250,000.00 placing their bid of $166,099.20 approximately 33.5 percent below the estimate.
Gunn & Pegelow, Inc., the lowest responsible bidder for Item 13, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 13 was $110,000.00 placing their bid of $64,300.00 approximately 41.5 percent below the estimate.
Integrated submitted a sole bid for item 4 in the amount of $624,140.00 which is 767 percent over the estimate of $72,000.00 and is recommended by the Maintenance and Operations Department to reject due to the bid being too high over the estimate. Therefore, Integrated’s bid for item 4 is rejected. The Director of Procurement and Materials Management has notified this bidder of this action.
There were no bids received for Item 3. Items 3 and 4 will be re-advertised in the near future under a different contract.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirements do not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included because it is primarily a furnish and deliver contract. Moreover, there are no subcontracting opportunities in the contract.
All equipment shall be delivered within 315 calendar days after the issuance of the purchase order except Item 5, which shall be delivered within 90 calendar days after the issuance of the purchase order.
No bid deposit was required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 24-622-11 to Integrated Power System, LLC (Items 1,2,6,7,8, and 9), in an amount not to exceed $658,507.00; to Affiliated Steam Equipment Co. dba Affiliated Steam and Hot Water (Items 5,11,12, and 14), in an amount not to exceed $203,176.38; to Industrial Electric Supply, Inc. (Item 10), in an amount not to exceed $166,099.20; and to Gunn & Pegelow, Inc. (Item 13) in an amount not to exceed $64,300.00.
Funds for the expenditures are available in Accounts 101-67000/68000/69000-623270/634650/623070/623090.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2024
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