TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-254-3P Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $36,797.24, from an amount of $16,297,381.85, to an amount not to exceed $16,334,179.09, Account 201-50000-645650, Purchase Order 4000092
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-254-3P, Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $15,577,000.00, plus a five (5) percent allowance for change orders in an amount of $778,850.00, for a total amount not to exceed $16,355,850.00. The scheduled contract completion date was February 9, 2024.
As of April 5, 2024, the attached list of change orders has been approved.
Original Contract Amount $15,577,000.00
Date of Board Approval 8/11/2022
Cumulative Change Order (4/5/2024) $720,381.85
% Change of Original Contract Value 4.62%
Current Contract Value $16,297,381.35
Requested Increase $36,797.24
New Contract Value $16,334,179.09
% Change of Current Contract Value 0.23%
Total % Change of Original Contract Value 4.86%
To provide the appropriate supply voltage for the heat trace circuits supplying adequate freeze protection on process and mechanical piping, revisions are required for installing new 480V-480/277V transformers and heat trace power panels at each pumping building. The contractor submitted a cost proposal (COR-26) for providing material and labor for installing a total of two new transformers and two new panelboards. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence COR-26, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-254-3P in an amount of $36,797.24 (0.23% of the current contract value), from an amount of $16,297,381.85, to an amount not to exceed $16,334,179.09.
Funds are available in Account 201-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:NBP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024
Attachment