TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-135-3V Roof Replacement of the Lue-Hing M&R Complex, Stickney Water Reclamation Plant, to IHC Construction Companies, LLC in an amount of $100,708.73, from an amount of $11,043,692.51, to an amount not to exceed $11,144,401.24, Account 401-50000-645780, Purchase Order 4000094
Body
Dear Sir:
On December 1, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-135-3V Roof Replacement of the Lue-Hing M&R Complex, Stickney Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $10,909,000.00, plus a five (5) percent allowance for change orders in an amount of $545,450.00.00, for a total amount not to exceed $11,454,450.00. The scheduled contract completion date is May 15, 2025.
As of April 5, 2024, the attached list of change orders has been approved.
Original Contract Amount $10,909,000.00
Date of Board Approval 12/1/2022
Cumulative Change Order (4/5/2024) $134,692.51
% Change of Original Contract Value 1.23%
Current Contract Value $11,043,692.51
Requested Increase $100,708.73
New Contract Value $11,144,401.24
% Change of Current Contract Value 0.91%
Total % Change of Original Contract Value 2.16%
An extra in an amount of $100,708.73 is requested for revisions to amend the contract. Revisions are necessary to address air flow balance issues which were identified after the contract was awarded, and include upgrading existing exhaust ventilation serving multiple upper and lower-level restrooms, and the Wastewater Lab. The contractor submitted a cost proposal (COR-19) for an extra in the amount of $111,160.63 and a credit in the amount of $10,451.90, for a net extra in the amount of $100,708.73. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO19, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-135-3V in an amount of $100,708.73 (0.91% of the current contract value), from an amount of $11,043,692.51, to an amount not to exceed $11,144,401.24.
Funds are available in Account 401-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:GRR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024
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