TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, Groups A and B, to Commercial Tire Services, Inc., in an amount not to exceed $100,000.00, Accounts 101-68000/69000-623250, Requisitions 1608926 and 1608834
Body
Dear Sir:
On December 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations.
In response to a public advertisement of January 17, 2024, a bid opening was held on February 6, 2024. The bid tabulation for this contract is:
GROUP A
COMMERCIAL TIRE SERVICE, INC. *$65,100.00
CHICAGO TIRE, INC. $75,208.72
GROUP B
COMMERCIAL TIRE SERVICE, INC. *$17,830.00
CHICAGO TIRE, INC. $22,909.98
*corrected total
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $75,000.00 for Group A and $25,000.00 for Group B, for a total combined amount not to exceed $100,000.00.
Commercial Tire Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A and Group B of this contract was $100,000.00, placing their combined bid of $82,930.00 approximately 8.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because it is primarily a furnish and deliver contract and the value of the contract is below the minimum threshold established by Section 5 of the ordinance.
The contract will require approximately two to three (2-3) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-672-11 to Commercial Tire Services, Inc., in an amount not to exceed $75,000.00 for Group A and an amount not to exceed $25,000.00 for Group B, for a combined total amount not to exceed $100,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall commence upon approval of the contractor’s bond, and as ordered by the engineer, and end thirteen (13) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2024 expenditure for Group A, in the amount of $56,199.82, are available in Account 101-69000-623250. The estimated expenditures for 2025 are $18,800.18. Funds for the 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds for the 2024 expenditure for Group B, in the amount of $3,090.00, are available in Account 101-68000-623250. The estimated expenditures for 2025 are $21,910.00. Funds for the 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024
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