TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, Groups A and B, to Bechstein-Klatt Loading & Shredding, LLC, in an amount not to exceed $6,847,500.00, Accounts 101-68000/69000-612520, Requisitions 1607880 and 1610004
Body
Dear Sir:
On January 4, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators.
In response to a public advertisement of March 6, 2024, a bid opening was held on March 26, 2024. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA)
BECHSTEIN-KLATT LOADING AND SHREDDING, LLC *$4,020,009.00
GROUP B: CALUMET SOLIDS MANAGEMENT AREA (CALSMA)
BECHSTEIN-KLATT LOADING AND SHREDDING, LLC $2,827,494.25
*corrected total
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $4,020,000.00 for Group A and $2,827,500.00 for Group B, for a total combined amount of $6,847,500.00.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Bechstein-Klatt Loading & Shredding, LLC, the sole bidder, is proposing to perform the contract in accordance with the specifications. The total estimated cost for this contract was $6,847,500.00, placing their combined bids for Groups A and B of $6,847,503.25 less than one percent above the estimates.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the lack of available MBE/WBE/VBE participants that can perform the services.
Bechstein-Klatt Loading & Shredding, LLC has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades anticipated to be utilized on this contract is: operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) to twelve (12) people for the services.
The contractor shall commence work on May 1, 2024, or upon approval of the contractor’s bond, whichever occurs later, and terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-696-11, Groups A and B, to Bechstein-Klatt Loading & Shredding, LLC in an amount not to exceed $6,847,500.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2024 expenditures for Group A, in the amount of $772,000.00, are available in Account 101-69000-612520. The estimated expenditures for 2025 are $1,340,000.00, for 2026 are $1,340,000.00, and for 2027 are $568,000.00. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2024 expenditures for Group B, in the amount of $826,420.00, are available in Account 101-68000-612520. The estimated expenditures for 2025 are $942,500.00, for 2026 are $942,500.00, and for 2027 are $116,080.00. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024
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