TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with ABB, Inc., to Furnish, Deliver and Install a New Fiber Communications Network for the O’Brien Water Reclamation Plant DCS System, in an amount not to exceed $2,280,000.00, Account 101-67000-612650, Requisition 1610407
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with ABB, Inc., to furnish, deliver and install a new fiber communications network for the O’Brien Water Reclamation Plant DCS system. The current DCS network has reached its maximum capability and is no longer able to accommodate new equipment being installed at various locations throughout the North Side Service Area. Maintaining communications to all equipment is necessary to our wastewater treatment process, which includes all monitoring, controlling, and record keeping of the process. The work will commence upon receipt of the purchase order and installation will span an approximate two-year period with completion by December 31, 2025.
ABB, Inc., the sole source provider for the equipment and installation services required, has submitted prices for the required equipment and services. Inasmuch as ABB, Inc. is the only source of supply for the equipment and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
ABB, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included because ABB, Inc. is the sole provider of this equipment and services.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with ABB, Inc., in an amount not to exceed $2,280,000.00.
The yearly estimated expenditures, in Account 101-67000-612650, are $1,200,000.00 for 2024 and $1,080,000.00 for 2025. These estimated expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024.