TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Monroe Truck Equipment, Inc., to Furnish and Deliver a 2024 Ford F-550 Upfit Package to the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 062222-AEB in an amount not to exceed $50,976.00, Accounts 101-69000-634860, Requisition 1616883
Body
Dear Sir:
Authorization is requested to issue a purchase order to Monroe Truck Equipment, Inc. to furnish and deliver one (1) 2024 Ford F-550 Upfit Package to the Stickney Water Reclamation Plant (SWRP). The equipment is expected to be delivered by December 31, 2024.
Sourcewell (formerly NJPA) currently has a competitively bid contract with ASH North America, Inc., dba Aebi Schmidt North America (Contract No. 062222-AEB) for snow and ice equipment, supplies, and accessories, including various dump bodies. Monroe Truck Equipment, Inc. is a major brand of ASH North America, Inc., dba Aebi Schmidt North America, and has submitted prices for the parts required. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase equipment during the contract period. The term of Contract No. 062222-AEB will expire on August 15, 2026, with an option to extend for one additional year. The District has the ability to participate in Sourcewell Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq. Monroe Truck Equipment, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Monroe Truck Equipment, Inc., in an amount not to exceed $50,976.00.
Funds are available in Accounts 101-69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations,
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2024