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Meeting Name: Committee of the Whole Agenda status: Final
Meeting date/time: 10/16/2014 10:05 AM Minutes status: Final  
Meeting location: Board Room
Published agenda: Not available Published minutes: Minutes Minutes  
Agenda packet: Not available
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
14-1182 11ReportReport on advertisement of Request for Proposal 14-RFP-35 Energy Curtailment ServicesRecommendedPass Action details Video Video
14-1205 12ReportReport on rejection of bids for Contract 14-437-11, Furnish, Deliver and Install One (1) Booklet Maker Machine with a Thirty-Six (36) Month Maintenance Agreement, estimated cost $93,200.00. Dear Sir: On June 19, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-437-11 Furnish, Deliver and Install One (1) Booklet Maker Machine with a Thirty-Six (36) Month Maintenance Agreement. In response to a public advertisement of August 27, 2014, a bid opening was held on September 23, 2014. The bid tabulation for this contract is: XEROX CORPORATION $76,448.00 Sixty-four (64) companies were notified of this contract being advertised and nine (9) companies requested specifications. The low bid, submitted by Xerox Corporation, revealed that they did not provide a bid for Item 5 on page P-3 as required in the contract documents. In addition, there were modifications to their submittal that are not acceptable to the District. Therefore, their bid is considered non-responsive and was rejected in the public’RecommendedPass Action details Not available
14-1206 13ReportReport of bid opening of Tuesday, September 23, 2014RecommendedPass Action details Not available
14-1207 14ReportReport of bid opening of Tuesday, September 30, 2014RecommendedPass Action details Not available
14-1217 15ReportReport of bid opening of Tuesday, October 7, 2014RecommendedPass Action details Not available
14-1218 16ReportReport on rejection of bids for Contract 14-699-11, Environmental Hazard Cleanup and Emergency Response, estimated cost $150,000.00.RecommendedPass Action details Not available
14-1176 17Agenda ItemAuthorization to enter into an agreement and make payment to the Water Environment Research Foundation for the cost of participation in a research project to develop sustainable struvite control using residual gas from a digester gas cleaning process, in an amount not to exceed $50,000.00, Account 201-50000-601170RecommendedPass Action details Not available
14-1177 18Agenda ItemAuthorization for payment to the City of Chicago Department of Revenue for participation in underground project coordination, in an amount not to exceed $24,469.29, Account 101-50000-601170RecommendedPass Action details Not available
14-1180 19Agenda ItemAuthorization for payment to the Water and Wastewater Leadership Center for tuition fees for three (3) senior managers to attend an 11-day Residential Leadership Development program in an amount not to exceed $25,500.00, Account 101-25000-601170RecommendedPass Action details Not available
14-1181 110Agenda ItemAuthorization to amend Board Order of September 18, 2014, regarding Authority to advertise Contract 15-633-11 Furnish and Deliver Polymer, estimated cost $16,692,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1385006, 1375761 and 1377820, Agenda Item No. 7, File No. 14-1046RecommendedPass Action details Not available
14-1184 111Agenda ItemAuthorization for payment to Illinois Association of Wastewater Agencies (IAWA) for 2014/2015 membership dues in an amount not to exceed $14,120.00, Account 101-15000-612280RecommendedPass Action details Not available
14-1189 112Agenda ItemAuthorization for payment to National Association of Clean Water Agencies (NACWA) for 2015 membership dues in an amount not to exceed $60,000.00, Account 101-15000-612280RecommendedPass Action details Not available
14-1190 113Agenda ItemAuthorization to amend Board Order of September 4, 2014, regarding Issue purchase order for Contract 14-409-21, Furnish, Deliver and Install Various Safety Items on Four Ford Police Interceptors, to Public Safety Direct, Inc., in an amount not to exceed $21,906.68, Agenda Item No. 38, File No. 14-0977RecommendedPass Action details Not available
14-1175 114Agenda ItemAuthority to advertise Contract 15-348-11 Services to Remove Hazardous Materials from Various District Locations, on an as-needed basis, for a three year period, estimated cost $270,300.00, Account 101-25000-612780, Requisition 1379913RecommendedPass Action details Not available
14-1192 115Agenda ItemAuthority to advertise Contract 15-617-11 Power Distribution Equipment Inspection and Repairs, estimated cost $154,200.00, Accounts 101-67000/68000/69000-612650/623070/612240, Requisition 1376098RecommendedPass Action details Not available
14-1194 116Agenda ItemAuthority to advertise Contract 15-809-11 Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois, estimated cost $70,000.00, Account 101-68000-623820, Requisition 1379557RecommendedPass Action details Not available
14-1196 117Agenda ItemAuthority to advertise Contract 14-704-21 Furnish and Deliver Remote Electrical Racking Devices, estimated cost $120,000.00, Account 201-50000-634650, Requisition 1383166RecommendedPass Action details Not available
14-1198 118Agenda ItemAuthority to advertise Contract 14-608-21, Furnish and Deliver Three Lagoon Pumps and Loading Devices to LASMA and CALSMA, estimated cost $132,000.00, Account 201-50000-634990, Requisition 1382817RecommendedPass Action details Not available
14-1199 119Agenda ItemAuthority to advertise Contract 12-716-21 Furnish and Deliver Return Activated Sludge Valves and Appurtenances to the Egan Water Reclamation Plant, estimated cost $36,000.00, Accounts 201-50000-645650, Requisition 1384958RecommendedPass Action details Not available
14-1186 120Agenda ItemIssue a purchase order and enter into an agreement with HR Green, Inc. for professional engineering services for Contract 14-258-5C Preliminary Engineering for a Flood Control Project in the vicinity of 135th Street and Central Avenue in Crestwood, Illinois, in an amount not to exceed $399,110.85, Account 501-50000-601410, Requisition 1386471RecommendedPass Action details Not available
14-1187 121Agenda ItemIssue a purchase order and enter into an agreement with Robinson Engineering, Ltd. for professional engineering services for Contract 14-256-5C Preliminary Engineering for a Flood Control Project in the Worth Woods Subdivision in Worth, Illinois, in an amount not to exceed $118,788.80, Account 501-50000-601410, Requisition 1386465RecommendedPass Action details Not available
14-1188 122Agenda ItemIssue purchase order to Myers Briggs & Company, Inc. for Furnishing Excess Marine Liability Insurance Coverage for District Marine Vessels in an amount not to exceed $16,519.00, Account 101-25000-612290, Requisition 1385425RecommendedPass Action details Not available
14-1191 123Agenda ItemIssue purchase order to Myers Briggs & Company, Inc., for Furnishing Fiduciary Liability Insurance for the Deferred Compensation Plan and Trust, in an amount not to exceed $11,048.00, Account 101-25000-612290, Requisition 1385426 and authorization for payment to Myers Briggs & Company, Inc., for Furnishing Fiduciary Liability Insurance for the Retiree Health Care Trust (OPEB), in an amount not to exceed $11,949.00, Account P802-11000-798200RecommendedPass Action details Not available
14-1195 124Agenda ItemIssue a purchase order to National Technology Transfer, Inc., to provide a two-day seminar on Programmable Logic Controllers (PLC) - Automation Systems, in a total amount not to exceed $13,584.00, Account 101-67000-601100 Requisition 1386170RecommendedPass Action details Not available
14-1203 125Agenda ItemAuthority to award Contract 14-009-11, Furnish and Deliver Cloths, Paper Towels and Toilet Tissue to Various Locations for a One (1) Year Period, Group A to Wipeco, Inc., in an amount not to exceed $5,280.00, and Groups B and C to Inlander Brothers Inc., in an amount not to exceed $105,452.50, Account 101-20000-623660RecommendedPass Action details Not available
14-1204 126Agenda ItemAuthority to award Contract 13-985-12, Railroad Car Repair, Maintenance and Rebuilding at the Stickney Water Reclamation Plant, to JK-CO, LLC, in an amount not to exceed $316,117.47, Account 101-69000-612670, Requisition 1356608RecommendedPass Action details Video Video
14-1219 127Agenda ItemAuthority to award Contract 14-922-21, Furnish, Deliver and Install a Hazardous Gas Detection System to the Westside Pumping Station, to Electrical Systems, Inc., in an amount not to exceed $133,300.00, Account 201-50000-645680, Requisition 1380228RecommendedPass Action details Not available
14-1220 128Agenda ItemAuthority to award Contract 14-032-11, Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations, for a One (1) Year Period, Groups A, B & C to Safety Supply Illinois, LLC in an amount not to exceed $40,958.88, Account 101-20000-623700RecommendedPass Action details Not available
14-1226 129Agenda ItemAuthority to award Contract 14-030-11, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, Items 1 and 2 to Intek Technology, Inc., in an amount not to exceed $4,971.75, Items 3, 4 and 5 to RILCO, INC. d/b/a Rock Island Lubricants and Chemicals, in an amount not to exceed $14,394.10, Items 6, 10, 13, 16 and 19 to Mid-Town Petroleum Acquisition, LLC d/b/a Reladyne, in an amount not to exceed $82,126.75, Items 7 and 14 to Valdes, LLC, in an amount not to exceed $9,936.00, Items 8, 9 and 18 to Black Dog Chicago, Corp., in an amount not to exceed $24,894.44, Items 11, 12 and 15 to Feece Oil Company, in an amount not to exceed $5,640.80, Item 17 to Parent Petroleum, Inc., in an amount not to exceed $3,542.40, Item 20 to Petroliance, LLC., in an amount not to exceed $19,096.00 and Item 21 to Superior Petroleum Products, in an amount not to exceed $4,104.00, Account 101-20000-623860RecommendedPass Action details Not available
14-1227 130Agenda ItemAuthority to award Contract 10-885-AF (Re-Bid), Streambank Stabilization of I&M Canal Tributary D, to Path Construction Company, in an amount not to exceed $1,124,000.00, Account 501-50000-645620, Requisition 1361988RecommendedPass Action details Video Video
14-1228 131Agenda ItemAuthority to award Contract 11-889-5F, Streambank Stabilization Projects for Higgins Creek and McDonald Creek, to Industria, Inc., in an amount not to exceed $2,445,787.00, Account 501-50000-645720, Requisition 1380227RecommendedPass Action details Video Video
14-1183 132Agenda ItemAuthority to decrease Contract 14-425-12, Furnish and Deliver Offset and Miscellaneous Specialty Paper to Various District Locations for a Thirty-six (36) Month Period, to Unisource Worldwide, Inc. in an amount of $35,100.00, from an amount of $334,367.13 to an amount not to exceed $299,267.13, Account 101-15000-623520, Purchase Order 3082250RecommendedPass Action details Not available
14-1193 133Agenda ItemAuthority to increase purchase order to Drydon Equipment, Inc., for pump repair parts at the Stickney Water Reclamation Plant, in an amount of $13,357.20, from an amount of $20,502.00, to an amount not to exceed $33,859.20, Account 101-69000-623270, Purchase Order 3082125RecommendedPass Action details Not available
14-1197 134Agenda ItemAuthority to increase Contract 13-753-11 Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies, Inc., in an amount of $100,000.00 from an amount of $176,000.00 to an amount not to exceed $276,000.00, Account 101-67000-612520, Purchase Order 5001410RecommendedPass Action details Not available
14-1223 135Agenda ItemAuthority to increase purchase order and amend the agreement with Beveridge & Diamond, P.C. to represent the District in the case of the United States of America and State of Illinois v. Metropolitan Water Reclamation District of Greater Chicago; Civil Action No. 1:11-cv-08859 in an amount of $150,000.00 from an amount of $2,400,000.00, to an amount not to exceed $2,550,000.00, Account 101-30000-601170, Purchase Order 3045395RecommendedPass Action details Video Video
14-1225 136Agenda ItemAuthority to increase purchase order and amend the agreement with AT&T Corporation for Co-Location Services in an amount of $44,600.00, from an amount of $1,066,644.99, to an amount not to exceed $1,111,244.99 Account 101-27000-612210, Purchase Order 3067251RecommendedPass Action details Not available
14-1229 137Agenda ItemAuthority to increase the purchase order for Contract 13-327-11 for Semi-Annual Inspection, Repairing, Recharging and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for a three-year period to Surefire Protection, Inc., in the amount of $34,536.00, from an amount of $122,500.00, to an amount not to exceed $157,036.00, Account 101-25000-612780, Purchase Order 3075447RecommendedPass Action details Not available
14-1208 138ReportReport on Budgetary Revenues and Expenditures Through Second Quarter June 30, 2014RecommendedPass Action details Not available
14-1212 139ReportReport on change orders authorized and approved by the Director of Engineering during the month of September 2014RecommendedPass Action details Not available
14-1178 140Agenda ItemAuthorization to enter into a Memorandum of Understanding with Aarhus Vand A/S of Denmark for Engaging in a Knowledge Exchange ProgramRecommendedPass Action details Not available
14-1179 141Agenda ItemAuthority to make payment of $1,500,000.00 to the U.S. Army Corps of Engineers for the non-federal sponsor’s share of the costs associated with the Chicagoland Underflow Plan McCook Reservoir, Project 73-161-2H, Account 401-50000-645630RecommendedPass Action details Not available
14-1201 142Agenda ItemAuthority to issue a 46-day permit to the Worth Lions Club for use of approximately one acre of District real estate located within Cal-Sag Channel Parcel 9.03, east of Harlem Avenue and south of 116th Street in Worth, Illinois and leased to the Village of Worth, for its annual Christmas tree sale and fundraising event from November 15, 2014 through December 31, 2014. Consideration shall be a nominal fee of $10.00RecommendedPass Action details Not available
14-1210 143Agenda ItemAuthority to issue a 1-year permit extension to CH2M Hill Engineers, Inc. to continue to access District real estate along the Des Plaines River, Sanitary & Ship Canal, and Illinois & Michigan Canal, from approximately 1/2 mile west of Lemont Road in Lemont to Cicero Avenue in Stickney, to close previously installed monitoring wells. Consideration shall be a nominal fee of $10.00Deleted  Action details Not available
14-1215 144Agenda ItemAuthority to amend lease agreement between the District and Chicago Title Land Trust as Assignee of LaSalle National Bank, as Trustee under Trust Agreement dated October 11, 1979, on 5.7 acres of District real estate located at 3350 South Kedzie Avenue, Chicago, Illinois; Main Channel Parcel 41.03 RecommendedPass Action details Video Video
14-1216 145Agenda ItemConsent to T-Mobile Central LLC’s collocation of thirteen (13) antennas and related equipment on an approximately 50’x 50’ Sprint easement area located on the southern portion of North Shore Channel Parcel 5.01 in Skokie. Consideration shall be an initial annual collocation fee of $14,400.00RecommendedPass Action details Not available
14-1202 146ReportReport on the District’s funding contribution for the Deer Creek ReservoirRecommendedPass Action details Not available
14-1221 147Agenda ItemAuthority to assist the Villages of Brookfield, Elk Grove Village, and Franklin Park with shovel ready projects and the City of Burbank with design of improvements to the Melvina Ditch Reservoir under the Stormwater Management Phase II ProgramRecommendedPass Action details Video Video
14-1231 148Agenda ItemAuthority to enter into an intergovernmental agreement with the Chicago Public Schools to install green infrastructure at various Chicago Public Schools, with payment to Chicago Public Schools not to exceed $3,000,000.00 per year for five years at a maximum of $500,000.00 per school for a maximum of 30 schools, starting in year 2015 (Deferred from Board Meeting of October 2, 2014)(As Revised)RecommendedPass Action details Video Video
14-1200 149MotionMOTION to approve dates for the Regular Board Meetings of The Metropolitan Water Reclamation District of Greater Chicago to be held in the year 2015RecommendedPass Action details Not available
14-1224 150ResolutionRESOLUTION sponsored by the Board of Commissioners authorizing the adoption of Volume I in its entirety and certain portions of Volume 2 of the Cook County Multi-Jurisdictional Hazard Mitigation Plan (As Revised)RecommendedPass Action details Not available