TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-722-21, Furnish and Deliver a 4160/480 Liquid-Filled Transformer to the Egan Water Reclamation Plant, to Wesco Distribution Inc., d/b/a Englewood Electrical Supply Company, in an amount not to exceed $38,818.00, Account 201-50000-645650, Requisition 1349949
Body
Dear Sir:
On November 15, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 13-722-21 Furnish and Deliver a 4160/480 Liquid-Filled Transformer to the Egan Water Reclamation Plant.
In response to a public advertisement of November 28, 2012, a bid opening was held on December 18, 2012. The bid tabulation for this contract is:
J. P. SIMONS & COMPANY $32,000.00
Wesco Distribution Inc., d/b/a Englewood $38,818.00
Electrical Supply Company
ELECTRICITY WORLD, INC. $47,300.00
EVERGREEN SUPPLY COMPANY $59,758.60
One thousand four hundred fifty-eight (1,458) companies were notified of this contract being advertised and forty (40) companies requested specifications.
The low bid, submitted by J. P. Simons & Company, contained a list of additional terms and conditions, and exceptions/clarifications to the contract document, which are not acceptable in accordance to the General Requirements, Specifications and Conditions. Therefore, their bid is considered non-responsive and rejected in the public's best interest. The Director of Procurement and Materials Management has notified J. P. Simons & Company of this action.
Wesco Distribution Inc., d/b/a Englewood Electrical Supply Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $48,300.00, placing the bid of $38,818.00, approximately 19.6 percent below the estimate.
The Multi-Project Labor was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-722-21, to Wesco Distribution Inc., d/b/a Englewood Electrical Supply Company, in an amount not to exceed $38,818.00.
There was no bid deposit required for this contract.
Funds are available in Account 201-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2013