TRANSMITTAL LETTER FOR BOARD MEETING OF FEBURARY 21, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to R.S. Means Company, to Furnish and Deliver Costworks Annual License Renewal, in an amount not to exceed $19,500.00, Account 101-27000-612820, Requisition 1355886
Body
Dear Sir:
Authorization is requested to issue a purchase order to R.S. Means Company to furnish and deliver Costworks annual license renewal.
R.S. Means Company, located in Kingston, Massachusetts, is the recognized authority for construction cost estimating and is the only company that has the range of coverage to meet all of the District's needs for construction cost estimating. A thirty user license will enable the District to distribute these resources over its network and make them available to all necessary staff members.
R.S. Means Company, the manufacturer and sole source of supply, has submitted prices for the annual license renewal required. Inasmuch as R.S. Means Company is the only source of supply for Costworks licenses, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
R.S. Means Company is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to R.S. Means Company in an amount not to exceed $19,500.00.
Funds are available in Account 101-27000-612820.
Requested, Dharani Villivalam, Acting Director of Information Technology, DV:CG:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2013