TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Vulcan Industries, Inc., to Furnish and Deliver Parts for the Vulcan Screens at the Racine Avenue Pumping Station, and at the O'Brien and Egan Water Reclamation Plants, in an amount not to exceed $78,000.00, Accounts 101-67000, 69000-623270, Requisitions 1350803 and 1351264
Body
Dear Sir:
Authorization is requested to issue purchases order to Vulcan Industries, Inc. to furnish and deliver parts for the Vulcan screens at the Racine Avenue Pumping Station, and at the O'Brien and Egan Water Reclamation Plants. These purchase orders will expire December 31, 2015.
Vulcan Industries, Inc., the sole source provider of the equipment, has submitted prices for the equipment required. Inasmuch as Vulcan Industries, Inc. is the only source of supply for the equipment required, nothing would be gained by advertising for bids. (Section 11.4 of the Purchasing Act).
Vulcan Industries, Inc. is registered and in good standing with the State of Illinois. The equipment is manufactured or assembled in the United States.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver order.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Vulcan Industries, Inc., in an amount not to exceed $78,000.00.
Funds for the 2013 expenditure in the amount of $26,000.00, are available in Accounts 101-67000, 69000-623270. The estimated expenditures for 2014 and 2015 are $26,000.00 for each year. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju P. Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2013