To watch the live meeting proceedings, please refresh this page at the scheduled meeting time, a link labeled "In Progress" will appear under the Video column
File #: 13-0150    Version: 1
Type: Agenda Item Status: Adopted
File created: 2/14/2013 In control: Procurement Committee
On agenda: 2/21/2013 Final action: 2/21/2013
Title: Authority to increase purchase order and amend the agreement with Hewlett-Packard Company for Maintenance Services for Computer Software and Hardware, in an amount of $651,606.60 from an amount of $1,257,181.65, to an amount not to exceed $1,908,788.25, Accounts 101-27000-612810, 612820, Purchase Order 3062338
TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2013
 
COMMITTEE ON PROCUREMENT
 
Mr. David St. Pierre, Executive Director
 
Title
Authority to increase purchase order and amend the agreement with Hewlett-Packard Company for Maintenance Services for Computer Software and Hardware, in an amount of $651,606.60 from an amount of $1,257,181.65, to an amount not to exceed $1,908,788.25, Accounts 101-27000-612810, 612820, Purchase Order 3062338
Body
 
Dear Sir:
 
On March 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Hewlett-Packard Company for Maintenance Services for Computer Software and Hardware, in an amount not to exceed $1,257,181.65.
 
This contract has no prior change orders.
 
The contract offers an option to extend for an additional two-year period concluding January 31, 2015.
 
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract and is in the best interest of the District.
 
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement to extend for two years in an amount of $651,606.60 (51.83% of the current contract value) from an amount of $1,257,181.65, to an amount not to exceed $1,908,788.25.
 
Funds for the 2013 expenditure, in the amount of $357,849.55, are available in Accounts 101-27000-612810, 612820.  The estimated expenditure for 2014 is $293,757.05.  Funds for the 2014 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
 
Requested, Dharani Villivalam, Acting Director of Information Technology, DV:MH:RD:rd Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2013