TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to execute change orders to decrease purchase orders or carry forward FY2012 encumbrances to FY2013
Body
Dear Sir:
The attached list of purchase orders have encumbered funds designated for FY2012. The District is requesting authorization to execute change orders required to decrease the encumbered funds for FY 2012 for these purchase orders. Some of the change orders will result in the respective purchase order being closed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute said change orders.
Funds will be restored to Fund 101, 201, 401, 501, and 901, where appropriate.
If the FY2012 encumbrance is required for FY2013, the District is requesting authorization to carryforward the encumbrance to FY2013.
It is hereby recommended that the Board of Commissioners authorize the Administrative Services Manager to execute said carryforward process.
Funds will be encumbered in Funds 101, 201, 401, 501 and 901, where appropriate.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:lc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2013
Attachment