TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2013
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-053-11 Furnish and Deliver Lamps to Various Locations for a One (1) Year Period, to Graybar Electric Company, Inc., in an amount not to exceed $93,385.41, Account 101-20000-623070
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-053-11 furnish and deliver lamps to various locations for a one (1) year period, beginning approximately May 1, 2013 and ending April 30, 2014.
In response to a public advertisement of March 20, 2013, a bid opening was held on April 9, 2013. The bid tabulation for this contract is:
GRAYBAR ELECTRIC COMPANY, INC. $93,385.41
pRODUCTION DISTRIBUTION COMPANIES $103,358.15
HELSEL-JEPPERSON ELECTRICAL, INC. $105,242.90
LIGHT BULB DEPOT 28 LLC. *$114,969.76
NEHER ELECTRIC SUPPLY, INC. *$123,558.54
*corrected total
Three hundred and thirty-two (332) companies were notified of this contract being advertised and forty (40) companies requested specifications.
The low bid submitted by Graybar Electric Company, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $125,000.00, placing the total bid of $93,385.41, approximately 25.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-053-11, to Graybar Electric Company, Inc., in an amount not to exceed $93,385.41.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623070. There is no bid deposit for this contract.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2013