TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Flow-Technics, Inc., to Furnish and Deliver Allis Chalmers and ITT Goulds Pump Parts to the Calumet Water Reclamation Plant for a two-year period, in an amount not to exceed $260,000.00, Account 101-68000-623270, Requisition 1353090
Body
Dear Sir:
Authorization is requested to issue a purchase order to Flow-Technics, Inc., to furnish and deliver Allis Chalmers and ITT Goulds Pump Parts to the Calumet Water Reclamation Plant for a two-year period. The purchase order will expire on December 31, 2014.
Flow-Technics, Inc., is the sole source provider of Allis Chalmers and ITT Goulds Pump parts, and has submitted prices for the parts required. Inasmuch as Flow-Technics, Inc., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Flow-Technics, Inc., is registered and in good standing with the state of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Flow-Technics, Inc., in an amount not to exceed $260,000.00, for a two-year period.
Funds for the 2013 expenditure, in the amount of $130,000.00, are available in Account 101-68000-623270. The estimated expenditure for 2014 is $130,000.00, and is contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bk
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2013