TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with ABB Inc., to Furnish and Deliver Hardware and Software to Upgrade the Distributed Control System (DCS) Servers at the O'Brien Water Reclamation Plant and North Branch Pumping Station, in an amount not to exceed $1,053,000.00, Accounts 201-50000-645600, 645650, Requisition 1331708
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with ABB Inc., to furnish and deliver hardware and software to upgrade the DCS servers at the O'Brien Water Reclamation Plant and North Branch Pumping Station. The purchase order will expire December 31, 2014.
ABB Inc., the exclusive sole source provider of ABB Inc., Distributed Control System (DCS) equipment and services, has submitted a network overview, equipment list, milestone schedule, and a training proposal. Inasmuch as ABB Inc., is the only provider of ABB Inc. Distributed Control System (DCS) equipment and services, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
ABB Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because the request is primarily for furnish and deliver hardware and software.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with ABB Inc., in an amount not to exceed $1,053,000.00.
Funds for the 2013 expenditures in the amount of $526,500.00, are available in Accounts 201-50000- 645600, 645650. The estimated expenditures for 2014 are $526,500.00. Funds for the 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for 2014.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2013