TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-419-11 Elevator Maintenance and Repair Service at the Main Office Building Complex for a Thirty-Six (36) Month Period, estimated cost $130,500.00, Accounts 101-15000-612370 and 612390, Requisition 1351702
Body
Dear Sir:
Contract documents and specifications have been prepared for Elevator Maintenance and Repair Service at the Main Office Building Complex for a thirty-six (36) month period.
The purpose of this contact is to provide elevator maintenance and repair service at the Main Office Building Complex for a thirty-six (36) month period.
The estimated cost for this contract is not to exceed $130,500.00. The estimated 2013, 2014, 2015, and 2016 expenditures are $14,500.00, $43,500.00, $43,500.00, and $29,000.00, respectively.
The bid deposit for this contract is $6,500.00.
The contract specifications require that all work commence upon approval of the contractor's bond and shall be completed within thirty-six (36) months thereafter. Liquidated damages are two hundred dollars ($200.00) for each calendar day that the Contractor is in default of completing all work in the time specified. This contract is anticipated to begin September 1, 2013.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract due to the specialized nature of the work.
The tentative schedule for this contract is as follows:
Advertise June 5, 2013
Bid Opening July 2, 2013
Award August 8, 2013
Completion August 31, 2016
Funds for the current year are available in Account 101-15000-612370 and 612390. Funds for subsequent years, 2014, 2015, and 2016 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-419-11.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:WG:MW:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2013