TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant, to Divane Brothers Electric Company in an amount of $15,050.00, from an amount of $41,380,181.26, to an amount not to exceed $41,365,131.26, Account 401-50000-645650, Purchase Order 5000594
Body
Dear Sir:
On July 13, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant (SWRP), to Divane Brothers Electric Company, in an amount not to exceed $40,527,000.00. The scheduled contract completion date was May 11, 2009.
As of May 3, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $853,181.26 from the original amount awarded of $40,527,000.00. The current contract value is $41,380,181.26. The prior approved change orders reflect a 2.11% increase to the original contract value.
The contract includes the installation of a Distributed Control System (DCS) at SWRP. This contract has achieved substantial completion. As a part of the project closeout procedures, the engineer and the contractor identified the following outstanding credits and extras which the engineer has now determined to be a legitimate. During construction, the contractor 1) deleted two conduits and associated cables for the monitoring and control of switchgear 40SWG29 since the switchgear was being replaced under another contract, 2) deleted a safety disconnect switch since it was not necessary to comply with National Electric Code requirements, and 3) provide a net credit for deletion of eleven air filtration systems and instead providing eleven purge units which are more suitable for DCS cabinets in hazardous areas. The contractor submitted a revised cost proposal (CCO-051) for an extra in the amount of $51,073.00 and a credit in the amount of $66,123.00, for a net credit in the amount of $15,050.00. The engineer reviewed the proposal; found it to be reasonable, and stated via correspondence 593, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 91-177-AE in an amount of $15,050.00 (0.04% of the current contract value), from an amount of $41,380,181.26, to an amount not to exceed $41,365,131.26.
Funds will be restored in Account 401-50000-645650.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2013
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