TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders and enter into an agreement with Siemens Industry, Inc., to Provide Services and Parts to Repair Two Robicon Perfect Harmony Variable Frequency Drives (VFD's) on the Raw Sewage Pumps at the Calumet and Kirie Water Reclamation Plants in an amount not to exceed $100,000.00, Accounts 101-67000, 68000-612600, 623070, Requisitions 1352051 and 1353141
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Siemens Industry, Inc., to provide services and parts to repair two Robicon Perfect Harmony VFD's on the raw sewage pumps at the Calumet and Kirie Water Reclamation Plants. These purchase orders will expire on December 31, 2015.
Siemens Industry, Inc., the sole source provider of services and parts for the Robicon Perfect Harmony VFD's, has submitted prices for the services and parts required. Inasmuch as Siemens Industry, Inc., is the only source for the services and parts required, nothing would be gained by the advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Siemens Industry, Inc., in an amount not to exceed $100,000.00.
Funds for the 2013 expenditure in the amount of $30,000.00 are available in Accounts 101-67000, 68000-612600, 623070. The estimated expenditures for 2014 is $30,000.00, and for 2015 is $40,000.00. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:sk
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2013