TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Oracle America, Inc. to Furnish and Deliver Oracle Database Management System (DBMS) Software Licensing and Support, in an amount not to exceed $417,542.13, Account 101-27000-612820, Requisition 1359249
Body
Dear Sir:
Authorization is requested to issue a purchase order to Oracle America, Inc. to furnish and deliver one year of software licensing, technical support, media and documentation for Oracle database management system (DBMS) software licensing and support under software license and services agreement NL-225457-21-MAY-99. This purchase order will expire on May 21, 2015.
Currently, Oracle software licensing and support is required to provide continued use of all major systems that utilize Oracle DBMS
Oracle America, Inc., the manufacturer and sole source of supply, has submitted prices for the Oracle database management system (DBMS) software licensing and support required. Inasmuch as Oracle America, Inc. is the only source of supply for the Oracle database management system (DBMS) software licensing and support, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Oracle America, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to Oracle America, Inc. in an amount not to exceed $417,542.13.
Funds for the 2013 expenditure, in the amount of $102,842.89, are available in Account 101-27000-612820. The estimated expenditure for 2014 is $208,771.06 and 2015 is $105,928.18. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Ellen Barry, Acting Director of Information Technology, EB:SL:prt
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2013