TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-937-11 Furnishing and Delivering Rebuilt Motors to the Stickney Water Reclamation Plant, estimated cost $180,000.00, Account 101-69000-612650, Requisition 1361444
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-937-11 Furnishing and Delivering Rebuilt Motors to the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of the project is to obtain rebuilt motors for the centrifuges at the Stickney Water Reclamation Plant. District trades replace failed motors with rebuilt motors from the District's stock supply. Failed motors are sent to the company for rebuilding under this contract and are subsequently returned to the District and placed in the storeroom for use when needed.
The estimated cost of this contract is $180,000.00. The estimated 2013, 2014 and 2015 expenditures are $40,000.00, $70,000.00 and $70,000.00, respectively.
The bid deposit for this contract is $9,000.00.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Interim Ordinance, Appendix D, will not be included in this contract because the rebuilding is performed offsite at the contractor's facility, subcontracting is prohibited and the contract functions primarily as a furnish and deliver contract to obtain rebuilt motors for the District's stock supply.
The tentative schedule for this contract is as follows:
Advertise July 17, 2013
Bid Opening August 6, 2013
Award August 29, 2013
Completion December 31, 2015
Funds for the current year are available in Account 101-69000-612650. Funds for subsequent years, 2014 and 2015, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-937-11.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013