TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 10-885-AF, Streambank Stabilization of I&M Canal Tributary D, estimated cost $394,575.00, Account 501-50000-645620, Requisition 1361988
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-885-AF, Streambank Stabilization of I&M Canal Tributary D.
The purpose of this contract is to protect structures and infrastructure from active streambank erosion by stabilizing approximately 1,200 linear feet of I&M Canal Tributary D downstream of Archer Avenue in Willow Springs, Illinois as depicted on the attached map. The contract involves stabilizing the channel with native plantings and a hybrid of concrete armor units at the channel toe.
The necessary right-of-way documents have been acquired. Permits and approvals from the U.S. Army Corps of Engineers, Illinois Department of Transportation, and Illinois Historic Preservation Agency have been obtained. An Intergovernmental Agreement (IGA) by and between the Village of Willow Springs and the District has been executed; the IGA assigns responsibility for perpetual maintenance of the stabilized channel to the Village of Willow Springs.
The estimated cost for this contract is $394,575.00.
The bid deposit for this contract is $20,000.00.
The contract specifications require all work shall be completed within 266 calendar days after approval of the contractor's bond. Liquidated damages are $1,000.00 for each calendar day beyond the specified date for substantial completion and $200.00 for each calendar day beyond the specified date for final completion.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will be included in this contract. The type of work to be performed under the contract is within the "General and Heavy Construction" category for establishing Socially and Economically Disadvantaged Individuals utilization goals. The Socially and Economically Disadvantaged Individuals utilization goals for this contract are: 20% Minority Business Enterprises (MBE), 10% Women's Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise July 10, 2013
Bid Opening August 13, 2013
Award October 8, 2013
Completion July 1, 2014
The estimated expenditures are $256,000.00 for 2013 and $138,575.00 for 2014. Funds for 2013 expenditures are available in Account 501-50000-645620. Funds for 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for 2014.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-885-AF.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM:GAK:JJM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013
Attachment