TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-690-11, Services to Rebuild AC and DC Motors at Various Service Areas, to Koontz-Wagner Maintenance Services LLC, in an amount not to exceed $116,966.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1356198, 1356199, and 1356207
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-690-11 Services to Rebuild AC and DC Motors at Various Service Areas.
In response to a public advertisement of April 3, 2013, a bid opening was held on April 16, 2013. The bid tabulation for this contract is:
KOONTZ-WAGNER MAINTENANCE SERVICES LLC $116,966.00
MAGNETECH INDUSTRIAL SERVICES, INC. $126,605.00
DREISILKER ELECTRIC MOTORS, INC. $140,550.00
APEX INDUSTRIAL AUTOMATION LLC $174,800.00
*corrected total
Four hundred ninety (490) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
Koontz-Wagner Maintenance Services LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $183,900.00, placing the bid of $116,966.00, approximately 36.4 percent below the estimate.
Koontz-Wagner Maintenance Services LLC, is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Indiana. The Department of Maintenance and Operations has received approval from the Executive Director to move forward with the recommendation to award.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract due to the specialized nature of the work.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work is performed at the contractor's facility.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-690-11, to Koontz-Wagner Maintenance Services LLC, in an amount not to exceed $116,966.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2013 expenditure in the amount of $30,416.67 are available in Accounts 101-67000, 68000, 69000-612650. The estimated expenditure for 2014 is $38,988.66, and for 2015 is $47,560.67. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2013