TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-106-11, Furnish and Deliver Phosphorous Removal Monitoring Equipment, to Memeco Sales and Services Corporation, in an amount not to exceed $72,743.00, Account 201-50000-634650, Requisition 1353151
Body
Dear Sir:
On March 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-106-11 Furnish and Deliver Phosphorous Removal Monitoring Equipment.
In response to a public advertisement of May 3, 2013, a bid opening was held on May 21, 2013. The bid tabulation for this contract is:
MEMECO SALES AND SERVICES CORPORATION $72,743.00
HACH COMPANY *$102,751.92
*corrected total
Six hundred fifty-one (651) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
Memeco Sales and Services Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $85,000.00, placing the total bid of $72,743.00, approximately 14.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-106-11, to Memeco Sales and Services Corporation, in an amount not to exceed $72,743.00. The bid deposit in the amount of $4,250.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013