TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-924-21, Furnish, Deliver and Install Torque Limiters on Final Tanks at the Stickney Water Reclamation Plant, to Key West Metal Industries, Inc., in an amount not to exceed $184,860.00, Account 201-50000-645750, Requisition 1355519
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-924-21 Furnish, Deliver and Install Torque Limiters on Final Tanks at the Stickney Water Reclamation Plant.
In response to a public advertisement of April 17, 2013, a bid opening was held on May 7, 2013. The bid tabulation for this contract is:
KEY WEST METAL INDUSTRIES, INC. $184,860.00
Two hundred twenty-eight (228) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: goods and/or services outside their area of business. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Key West Metal Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $140,000.00, placing the bid of $184,860.00 approximately 32 percent above the estimate. The Maintenance and Operations Department (M&O) indicated in their review that the original engineer's estimate of $140,000.00 did not take into account additional electrical labor and materials to route conduit from the final settling tanks to another location. The additional work was estimated at $32,821.75. Therefore, the M&O and Procurement and Materials Management Departments are of the opinion that the bid secured is fair and reasonable.
Key West Metal Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: machinists, sheet metal workers, pipefitters, and millrights. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Interim Ordinance, Appendix D, was not included in this contract because socially and economically disadvantaged Persons utilization goals are not appropriate for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-924-21, to Key West Metal Industries, Inc., in an amount not to exceed $184,860.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-645750.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013