TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-816-21, Furnish and Deliver One Steel Cutting Shear to the Calumet Water Reclamation Plant, to Cincinnati, Incorporated, in an amount not to exceed $170,850.00, Account 201-50000-634560, Requisition 1353988
Body
Dear Sir:
On February 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 13-816-21 Furnish and Deliver One Steel Cutting Shear to the Calumet Water Reclamation Plant.
In response to a public advertisement of April 17, 2013, a bid opening was held on May 7, 2013. The bid tabulation for this contract is:
ATHERTON MACHINERY, DIV. RACO INDUSTRIAL $117,904.00
CORPORATION
CINCINNATI INCORPORATED $170,850.00
Three hundred sixty-seven (367) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The low bid, submitted by Atherton Machinery, Div. Raco Industrial Corporation, proposed a machine that did not meet the following contract specifications: did not have a PC-based touch screen interface as specified on page DS-2, under Shear Controls; offered an all welded frame as opposed to the interlocking cross member construction as specified on page DS-1, under Construction; did not provide automatic lubrication of backgage hardware as specified on page DS-2, under Accuracy of Ram and Backgage, and did not provide individual air chambers for lifting and lowering ball transfers, as specified on page DS-3, under Additional Features. Therefore, their bid is rejected in the public's best interest. The Director of Procurement and Materials Management has notified Atherton Machinery, Div. Raco Industrial Corporation, of this action.
Cincinnati Incorporated, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost of this contract was $175,000.00, placing the total bid of $170,850.00, approximately 2.4 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-816-21, to Cincinnati Incorporated, in an amount not to exceed $170,850.00. The bid deposit in the amount of $8,750.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634560.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013