TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON ENGINEERING
Mr. David St. Pierre, Executive Director
Title
Report on negotiations with consultants for professional engineering services for flood reduction investigations
Body
Dear Sir:
The Engineering Department requests the services of engineering consultants for professional engineering services related to the investigation of alternatives to address local flooding within combined sewer areas. Identification and analysis of various alternatives is desired on an expedited basis, particularly after the recent storm event in April. The proposed work consists of performing feasibility studies, developing plans, preparing opinions of probable cost, preparing reports, and other services for the Engineering Department. The final reports will be expected to provide recommendations for potential flood reduction programs and projects. It is desired that two firms be retained to provide these services as it affords greater flexibility, allowing more tasks to be pursued concurrently and work to be completed more rapidly.
Resumes submitted to the Engineering Department were reviewed and six firms have been chosen to interview. After the interview, the firms will be shortlisted and three invited to submit unpriced proposals. A panel of Licensed Professional Engineers will rank the unpriced proposals and the names of the two highest ranked firms will be forwarded to the Selection Committee for approval. Upon approval, negotiations will begin to finalize the agreement, per Section 11.4 of the Purchasing Act.
Selection criteria will include the performance record of the firm on previous, comparable projects; experience and credentials of the proposed project manager and other key personnel; understanding of the scope of work and ability to offer innovative ideas; and ability to meet the goals of the District's Affirmative Action Policy.
Authority to enter into an agreement with each firm will be requested from the Board of Commissioners upon the completion of negotiations with each selected firm.
Requested, Catherine A. O'Connor, Director of Engineering, WSS
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Frank Avila, Chairman Committee on Engineering
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013