TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 04-202-4F Connecting Tunnels & Gates, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One Joint Venture in an amount of $45,308.98, from an amount of $135,435,715.49, to an amount not to exceed $135,481,024.47, Account 401-50000-645600, Purchase Order 5001136
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Dear Sir:
On May 6, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-202-4F Connecting Tunnels & Gates, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture, in an amount not to exceed $135,475,200.00. The scheduled contract completion date is May 14, 2015.
As of June 7, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $39,484.51 from the original amount awarded of $135,475,200.00. The current contract value is $135,435,715.49. The prior approved change orders reflect a 0.029% decrease to the original contract value.
The contract requires installation of an electrical duct bank under Vincennes Road to the proposed Control Building. However, after the contract was awarded, IDOT required the electrical duct bank under the road to be in steel casing instead of HDPE pipe which was specified in the contract documents. In addition, to meet the requirements of ComEd, the alignment of the duct bank under the road needed to be adjusted to use an existing electric pole and vehicle barriers needed to be added around the electric transformer pad.
For the record, the installation of the electrical duct bank is completed. Before the Engineer's review and determination on the change order request, the contractor proceeded at his own risk with this work as determined in his own best interest in executing the overall contract.
The contractor submitted a cost proposal (COR-1) for an extra in the amount of $57,443.98 and a credit in the amount of $12,135.00, for a net extra of $45,308.98. The Engineer reviewed the proposal, found it reasonable, and stated via correspondence 1005, that the Engineering Department would recommend its approval. The extra work for the vehicle barriers will be paid on a unit cost basis, as detailed in the change order, for actual numbers of bollards installed and not to exceed the value of the change order.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-202-4F in an amount of $45,308.98 (0.033% of the current contract value), from an amount of $135,435,715.49, to an amount not to exceed $135,481,024.47.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013
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