TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
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Authority to decrease Contract 06-024-3M Effluent and Potable Water Piping Upgrades at North Side Water Reclamation Plant (renamed as Terrence J. O'Brien Water Reclamation Plant), to FH Paschen, SN Nielsen & Associates in an amount of $127,602.00, from an amount of $4,345,000.00, to an amount not to exceed $4,217,398.00, Account 401-50000-645750, Purchase Order 5001374
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Dear Sir:
On September 20, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-024-3M Effluent and Potable Water Piping Upgrades at North Side Water Reclamation Plant (renamed as Terrence J. O'Brien Water Reclamation Plant), to FH Paschen, SN Nielsen & Associates, in an amount not to exceed $4,345,000.00. The scheduled contract completion date is April 2, 2014.
This contract has no prior change orders.
Item 1: A net credit in the amount of $221,850.00 to reroute one 10 inch effluent water line, provide provisions for the connection of effluent and potable water to the upcoming UV Disinfection Facility and to delete the work associated with the Process Water Building. This revision to the work is necessary because the pumps and strainers in the Process Water Building are being replaced with new pumps and strainers in the UV Disinfection Facility. The contractor submitted a cost proposal (CCO-001) for a credit in the amount of $264,642.14 and an extra in the amount of $42,792.14, for a net credit of $221,850.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 123, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
Item 2: An extra in the amount of $94,248.00 to remove asbestos insulated piping which supply various plumbing fixtures in the Operating Galleries and provide new piping connections to these fixtures from the new 8" potable water line. The connections were not visible before the existing pipe was removed. The contractor submitted a cost proposal (CCO-002) for an extra in the amount of $94,248.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 122, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to decrease Contract 06-024-3M in an amount of $127,602.00 (2.94% of the current contract value), from an amount of $4,345,000.00, to an amount not to exceed $4,217,398.00.
Funds will be restored in Account 401-50000-645750.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013
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