TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 10-046-3P Battery D - Aeration Tank No. 8, O'Brien Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $32,773.63 from an amount of $6,528,000.00, to an amount not to exceed $6,560,773.63, Account 401-50000-645650, Purchase Order 5001366
Body
Dear Sir:
On September 20, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-046-3P Battery D - Aeration Tank No. 8, O'Brien Water Reclamation Plant to IHC Construction Companies, LLC, in an amount not to exceed $6,528,000.00. The scheduled contract completion date is June 11, 2014.
This contract has no prior change orders.
Additional work is required for furnishing and installing a prefabricated portable guard house at the new plant construction entrance to be staffed by District police. The work includes installing the guard house, site and foundation work, electrical service supply, heating and air conditioning, telephone and internet, and an intercom system. Credit work for not providing the specified Contractor gate security personnel is not included in this Contract Change Order (CCO) and will be included in a separate CCO. The separate CCO will be based on the actual time that the construction entrance is staffed by the District police and will be calculated at the end of the contract. The contractor submitted a cost proposal (CCO-002) for an extra in the amount of $32,773.63. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 0210 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute this change order to increase Contract 10-046-3P in an amount of $32,773.63 (0.5% of the current contract value) from an amount of $6,528,000.00 to an amount not to exceed $6,560,773.63.
Funds are available in Account 401-50000-645650.
Requested, Catherine O'Connor, Director of Engineering, MVL:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013