TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Thermo Electron North America LLC, for a Unity Limited Support Plan for Thermo Helios Instruments and Consumables, in an amount not to exceed $18,178.00, Accounts 101-16000-612970 and 623570, Requisition 1361725
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Thermo Electron North America LLC (TENA), for a Unity Limited Support Plan for Thermo Helios Instruments and Consumables at the Stickney Analytical Laboratory of the Monitoring and Research Department. This purchase order will expire on June 30, 2016.
TENA, the sole-service provider for a Unity Limited Support Plan for Thermo Helios Instruments and Consumables, has submitted pricing for the parts and services required. Inasmuch as TENA is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
TENA is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with TENA, in an amount not to exceed $18,178.00.
Funds for the 2013 expenditure, in the amount of $5,726.00 are available in Accounts 101-16000-612970 and 623570. The estimated expenditures for 2014 and 2015 are $6,226.00 annually for both years. Funds for the 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:jvs/as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013