TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with MWH Americas, Inc., for professional engineering services for Contract 06-363-3D CUP O'Hare Reservoir (renamed as Gloria Alitto Majewski Reservoir) Repair and Rehabilitation, North Branch of Chicago River and North Shore Channel Restoration, in an amount of $50,000.00, from an amount of $2,592,736.00, to an amount not to exceed $2,642,736.00, Account 401-50000-601420, Purchase Order 3049876
Body
Dear Sir:
On December 20, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with MWH Americas, Inc. (MWH), for professional engineering services for Contract 06-363-3D CUP O'Hare Reservoir (renamed as Gloria Alitto Majewski Reservoir) Repair and Rehabilitation, North Branch of Chicago River and North Shore Channel Restoration, in an amount not to exceed $1,998,542.00. The scheduled contract completion date is April 13, 2014.
As of June 7, 2013, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $594,194.00 from the original amount awarded of $1,998,542.00. The current contract value is $2,592,736.00. The prior approved change orders reflect a 29.73% increase of the original contract value.
The current agreement includes the following services: Preparation of design and construction documents for the repair of the Gloria Alitto Majewski Reservoir and the Twin Lakes Reservoir; condition assessment, design and preparation of construction documents for the restoration of certain portions of the east bank of the North Branch of the Chicago River (NBCR) and the North Shore Channel (NSC); condition assessment for the remaining areas of the NBCR and NSC banks for the entire stretch of District-owned land; provide assistance during the bidding phase of the contracts; and post-award services for Gloria Alitto Majewski Reservoir Rehabilitation and North Shore Channel Restoration.
Post-award services for the North Branch of the Chicago River Restoration are not presently included in the Agreement. While the Engineering Department intends to perform a portion of the required post-award work in-house for the restoration contract at the North Branch of the Chicago River, due to the specialized nature of this project from a geotechnical, engineering and landscape architecture perspective, it is prudent to utilize MWH's services for the post-award phase due to it's intimate knowledge with the design of this project.
Therefore, it is necessary to increase the agreement with MWH Americas, Inc. to include post-award services for the construction Contract 07-030-3D for the North Branch of Chicago River Restoration. MWH's services will consist of reviewing the contractor's submittals and requests for information, participating at meetings, assisting with change orders, inspecting the construction and site conditions exposed during construction, supporting field services that include monitoring and testing, and other related work, on an as-needed basis.
The Engineering Department has negotiated with MWH an increase in the amount of $50,000.00 for the changes in scope described above. Due to the scope changes to the contract, the completion date will be extended by 365 days.
MWH Americas, Inc. will continue to use its current sub-consultants to meet the Affirmative Action participation goals set forth in the agreement and have committed to include MBE, WBE and SBE representation on the increased scope of work.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $50,000.00 (1.93% of the current contract value) from an amount of $2,592,736.00 to an amount not to exceed $2,642,736.00.
Funds are available in Account 401-50000-601420.
Requested, Catherine O'Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2013
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