TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-023-11, Furnish and Deliver Laboratory Chemicals to Various Locations for a One (1) Year Period, to Midland Scientific, Inc., in an amount not to exceed $57,981.26, Account 101-20000-623570
Body
Dear Sir:
On April 18, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-023-11 furnish and deliver laboratory chemicals to various locations for a one (1) year period, beginning approximately August 1, 2013 and ending July 31, 2014.
In response to a public advertisement of May 1, 2013, a bid opening was held on May 21, 2013.
The bid tabulation for this contract is:
MIDLAND SCIENTIFIC, INC. *$57,981.26
MG SCIENTIFIC, INC. $61,505.58
FISHER SCIENTIFIC COMPANY, LLC *$61,864.22
THOMAS SCIENTIFIC, INC. $77,129.22
*corrected total
Three hundred four (304) companies were notified of the contract being advertised and twenty-six (26) companies requested specifications.
Midland Scientific, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $65,000.00, placing the total bid of $57,981.26 approximately 11 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-023-11, to Midland Scientific, Inc., in an amount not to exceed $57,981.26.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013
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