TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-110-11, Furnish and Deliver Phosphorous Removal Monitoring Equipment, to Hach Company, in an amount not to exceed $205,728.72, Account 201-50000-634650, Requisition 1357364
Body
Dear Sir:
On April 18, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-110-11 Furnish and Deliver Phosphorous Removal Monitoring Equipment.
In response to a public advertisement of May 3, 2013, a bid opening was held on May 21, 2013. The bid tabulation for this contract is:
GASVODA & ASSOCIATES, INC. *$151,823.55
HACH COMPANY *$205,728.72
*corrected total
Six hundred fifty-one (651) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
The low bid submitted by Gasvoda & Associates, Inc., (Gasvoda) proposed equipment that did not meet the following specifications: does not provide cartrical technology for calibration as specified in items 7, 10, and 21 on pages DS-1 and DS-2, and offered cleaning pressure between 30 and 50 psi for item 3 on DS-1, whereas the specifications required cleaning pressure of at least 50 psi for the cleaning system. Therefore, their bid is being rejected in the public's best interest. The Director of Procurement and Materials Management has informed Gasvoda of this action.
Hach Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $230,276.00, placing the total bid of $205,728.72, approximately 10.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-110-11, to Hach Company, in an amount not to exceed $205,728.72. The bid deposit in the amount of $11,514.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013