TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-604-21, Furnish, Deliver and Install Security Cameras at the Lockport Powerhouse, to Intelligent Solutions, Inc., in an amount not to exceed $69,873.00, Account 201-50000-645720, Requisition 1357596
Body
Dear Sir:
On March 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-604-21 Furnish, Deliver and Install Security Cameras at the Lockport Powerhouse.
In response to a public advertisement of May 15, 2013, a bid opening was held on June 4, 2013. The bid tabulation for this contract is:
INTELLIGENT SOLUTIONS, INC. $69,873.00
STANLEY COVERGENT SECURITY SOLUTIONS $73,852.00
LOW VOLTAGE SOLUTIONS, INC. $78,500.00
DIVANE BROS. ELECTRIC COMPANY $81,000.00
Three hundred sixty-eight (368) companies were notified of this contract being advertised and twenty-eight (28) companies requested specifications.
Intelligent Solutions, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $77,661.00, placing the bid of $69,873.00, approximately 10 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance, Appendix D, was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-604-21 to Intelligent Solutions, Inc., in an amount not to exceed $69,873.00.
The bid deposit in the amount of $3,900.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-645720.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013