TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-926-11, Furnish and Deliver Acoustic Enclosure Panels for the Pump and Blower House at the Stickney Water Reclamation Plant, to O'Neill Engineered Systems, Inc., in an amount not to exceed $66,700.00, Account 101-69000-623170, Requisition 1358244
Body
Dear Sir:
On April 4, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-926-11 Furnish and Deliver Acoustic Enclosure Panels for the Pump and Blower House at the Stickney Water Reclamation Plant.
In response to a public advertisement of May 15, 2013, a bid opening was held on June 4, 2013. The bid tabulation for this contract is:
O'NEILL ENGINEERED SYSTEMS, INC. $66,700.00
One hundred ninety-six (196) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not provide a bid at this time. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
O'Neill Engineered Systems, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $75,000.00, placing the bid of $66,700.00, approximately 11.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is for furnishing and delivering material.
The Affirmative Action Interim Ordinance, Appendix D, was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-926-11 to O'Neill Engineered Systems, Inc., in an amount not to exceed $66,700.00.
The bid deposit in the amount of $3,700.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-69000-623170.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013