TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-610-11 Furnish and Deliver Boiler Repair Parts and Recertified Safety Relief Valves to Various Locations, estimated cost $330,000.00, Accounts 101-67000/68000/69000-612240/612650/612680/623070/623090, Requisitions 1362322, 1361986, 1360068, 1360294, 1360070
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 13-610-11 Furnish and Deliver Boiler Repair Parts and Recertified Safety Relief Valves to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure parts, materials and recertified safety relief valves for the boilers at the District's various process facilities for a two-year period.
The estimated cost of this contract is $330,000.00. The estimated 2013 and 2014 expenditures are $165,000.00 and $165,000.00, respectively.
The bid deposit for this contract is $16,500.00.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Interim Ordinance, Appendix D, will not be included in this contract because it is primarily a furnish and deliver contract for parts.
The tentative schedule for this contract is as follows:
Advertise August 7, 2013
Bid Opening August 27, 2013
Award September 19, 2013
Completion December 31, 2014
Funds for the current year are available in Accounts 101-67000/68000/69000-612240/612650/612680/623070/623090. Funds for subsequent year, 2014, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-610-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013