TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with AT&T Global Services, Inc. for Contract 07-RFP-22 Local Telephone Service and Long Distance Calling Service,in an amount of $42,509.21 from an amount of $896,334.58 to an amount not to exceed $938,843.79, Account 101-27000-612210, Purchase Order 3049206.
Body
Dear Sir:
On November 1, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with AT&T Global Services, Inc. for Local Telephone Service and Long Distance Calling Service, in an amount not to exceed $746,334.60. The contract expired on June 30, 2012.
As of June 3, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $150,000.00, from the original amount awarded of $746,334.60. The current contract value is $896,334.60. The prior approved change orders reflect a 20% increase to the original contract value.
The District has finished an extensive audit with AT&T to reconcile all bills for communication services. The remaining four (4) bills are for local and long distance telephone service for November and December 2010. AT&T and MWRD are in agreement with the remaining amount due.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $42,509.21 (5% of the current contract value), from an amount of $896,334.58 to an amount not to exceed $938,843.79.
Funds are available in Account 101-27000-612210.
Requested, Ellen Barry, Acting Director of Information Technology, EB:SL:ML:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013