TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 13-108-11, Furnish and Deliver Automatic Samplers, to Gasvoda @ Associates, Inc., in an amount not to exceed $34,700.00, Account 101-16000-623570, Requisition 1358229
Body
Dear Sir:
On April 4, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-108-11 Furnish and Deliver Automatic Samplers.
In response to a public advertisement of May 3, 2013, a bid opening was held on May 21, 2013. The bid tabulation for this contract is:
AFFINITY RESOURCES COMPANY, INC. $3,739.08
GASVODA & ASSOCIATES, INC. $34,700.00
HACH COMPANY $43,055.60
GEORGE E. BOOTH CO., INC. $43,983.10
One thousand ninety (1,090) companies were notified of this contract being advertised and forty (40) companies requested specifications.
Review of the bid submitted by Affinity Resources Company, Inc., (Affinity), revealed their bid price of $3,739.99 was a unit price and not a lump sum price for 10 samplers. On May 31, 2013, Affinity sent a letter to the District indicating the error was made and withdrew its bid. The Director of Procurement and Materials Management has reviewed this matter and determined it is in the public's best interest that the bid be withdrawn. There was no bid deposit required for this contract.
Gasvoda & Associates, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $43,000.00, placing the total bid of $34,700.00, approximately 19.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 13-108-11, to Gasvoda & Associates, Inc., in an amount not to exceed $34,700.00. There was no bid deposit required for this contract.
Funds are available in Account 101-16000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013