TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-932-21 Furnish, Deliver and Install Sludge Heat Exchangers at the Stickney Water Reclamation Plant, estimated cost $1,400,000.00, Account 201-50000-645750, Requisition 1360613
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish, deliver and install sludge heat exchangers at the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace six sludge heat exchangers manufactured by Atara in digester Areas D and E at the Stickney Water Reclamation Plant due to tube failures and u-bend erosion.
The estimated cost for this contract is $1,400,000.00. The estimated 2013 and 2014 expenditures are $350,000.00 and $1,050,000.00, respectively.
The bid deposit for this contract is $70,000.00.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will be included in this Contract. The type of work to be performed under this contract is within the "Mechanical" category for establishing Socially and Economically Disadvantaged Individuals utilization goals. The Socially and Economically Disadvantaged Individuals utilization goals for this contract are 20% Minority Business Enterprises (MBE), 9% Women's Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise August 7, 2013
Bid Opening September 10, 2013
Award October 3, 2013
Completion December 31, 2014
Funds for the current year are available in Account 201-50000-645750. Funds for the subsequent year 2014 are contingent on the Board of Commissioner's approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-932-21.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:SAF:DS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013