TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to AT&T Global Services, Inc., to Furnish and Deliver service for thirty-six (36) point-to-point T1 lines and service for three (3) Gigaman lines for a period of sixty (60) months in an amount of $79,210.18, from an amount of $2,289,228.00, to an amount not to exceed $2,368,438.18, Account 101-27000-612210, Purchase Order 3048028
Body
Dear Sir:
On June 7, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to AT&T Global Services, Inc., to furnish and deliver service for thirty-six (36) point-to-point T1 lines and service for three (3) Gigaman lines for a period of sixty (60) months, in an amount not to exceed $1,769,000.00. The contract expired on November 30, 2012.
As of December 6, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $520,228.00 from the original amount awarded of $1,769,000.00. The current contract value is $2,289,228.00. The prior approved change orders reflect a 29% increase to the original contract value.
The District has finished an extensive audit with AT&T Global Services, Inc. to reconcile all bills for T1 services. The District has received all credits for inaccurate charges and as a result all outstanding bills must be processed for payment. AT&T Global Services, Inc. and the District are in agreement with the remaining amount due for the period of September 2010 thru May 2013 in the amount of $79,210.18.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $79,210.18 (3% of the current contract value), from an amount of $2,289,228.00, to an amount not to exceed $2,368,438.18.
Funds are available in Account 101-27000-612210.
Requested, Ellen Barry, Acting Director of Information Technology, EB:SL:ML:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013
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