TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-040-11 Furnish and Deliver Computer Supplies to Various Locations for a One (1) Year Period, Group A to Atlas Stationers, Inc. in an amount not to exceed $2,045.59, and Groups B and C to Bebon Office Machines in an amount not to exceed $50,265.00, Account 101-20000-623810
Body
Dear Sir:
On April 18, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 13-040-11 furnish and deliver computer supplies to various locations for a one (1) year period, beginning approximately August 1, 2013 and ending July 31, 2014.
In response to a public advertisement of May 1, 2013, a bid opening was held on May 21, 2013. The bid tabulation for this contract is:
GROUP A: MISCELLANEOUS SUPPLIES
ATLAS STATIONERS, INC. $2,045.59
IMPRINT ENTERPRISES, INC. $3,404.20
MIDWEST COMPUTER PRODUCTS, INC. $3,722.10
RUNCO OFFICE SUPPLY & EQUIPMENT COMPANY $3,773.50
INTER-CITY SUPPLY COMPANY, INC. *$5,663.89
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $7,589.41
*corrected total
GROUP B: BLACK LASER TONER CARTRIDGES
BEBON OFFICE MACHINES *$29,991.00
ATLAS STATIONERS $30,760.35
INTER-CITY SUPPLY COMPANY, INC. *$40,524.75
IMPRINT ENTERPRISES, INC. *$42,143.60
RUNCO OFFICE SUPPLY & EQUIPMENT COMPANY $42,732.00
MIDWEST COMPUTER PRODUCTS, INC. $45,884.45
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $140,885.67
*corrected total
GROUP C: COLOR LASER TONER CARTRIDGES AND PRINTER ACCESSORIES
BEBON OFFICE MACHINES *$20,274.00
ATLAS STATIONERS, INC. $20,712.00
RUNCO OFFICE SUPPLY & EQUIPMENT COMPANY $20,750.00
IMPRINT ENTERPRISES, INC. $20,978.00
MIDWEST COMPUTER PRODUCTS, INC. $21,017.00
INTER-CITY SUPPLY COMPANY, INC. $21,630.50
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $23,884.29
*corrected total
Four hundred sixty-nine (469) companies were notified of this contract being advertised and fifty-two (52) companies requested specifications.
Atlas Stationers, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $3,000.00, placing the total bid for Group A of $2,045.59, approximately 31.8 percent below the estimate.
Bebon Office Machines, the lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and C of this contract was $57,000.00, placing the total bid for Groups B and C of $50,265.00, approximately 11.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-040-11, Group A, to Atlas Stationers, Inc., in an amount not to exceed $2,045.59 and Groups B and C to Bebon Office Machines for a total amount not to exceed $50,265.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
Funds are available in Account 101-20000-623810.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2013
Attachments