TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2013
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 13-RFP-17, Feasibility Study on Records Management, estimated cost $40,000.00, Account 101-40000-601170, Requisition 1362616.
Body
Dear Sir:
Request for proposal documents have been prepared to engage a firm experienced in preparing a feasibility study on records management at the request of the Finance Department.
The purpose of this request for proposal is to provide a comprehensive review of the District's current record retention and disposal process and to provide recommendations for improved efficiency that will include electronic retention and the proper disposal of records in accordance to the Local Records Act 50 ILCS 205.
The estimated cost for this request for proposal is $40,000.00.
There is no bid deposit for this request for proposal.
Appendix A will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this request for proposal is as follows:
Advertise July 24, 2013
Proposals Due August 23, 2013
Award November 7, 2013
Completion March 31, 2014
Funds for the current year are available in Account 101-40000-601170.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management